Everything you need to plan effective meetings.
     Home
Create a Meeting Request About Meeting Wizard Contact Us
Make Meetings Work!
  Everything you need to plan meetings.
» Effective Meetings

» Scheduling Meetings

» Meeting Invitations

» Meeting Agendas

» Chairing a Meeting

» Taking Minutes

» Ice Breakers

» Scheduling Software

» Team Building

» Corporate Minutes

Chairing meetings begins with Meeting Wizard!

Chairing Meetings (cont'd)

Staying on course

How often have you seen an agenda left totally aside? The meeting starts off well but becomes embroiled in a particular topic (perhaps the first item on the agenda) and ends when time runs out. A Chairman must assess the importance of each item on the agenda, and allot time to each topic as required. If one issue begins to dominate the chairman must take control. You might suggest a further meeting to discuss the issue at a later date, or that the main parties concerned could continue the discussion at the end of the meeting. Sometimes it will be necessary to call for a decision and then move on to the next topic. You need to stay alert and make sure that the issue has been given an adequate and impartial hearing within the allotted time.

Summarizing

Summarizing can be used to end a topic, to end a discussion, to limit the need for discussion and at the end of a meeting to ensure that everyone has a clear overview of what took place or what action is now required. It is an invaluable skill for a chairman. Summarizing requires active listening. You have to state concisely what was said in an impartial way and end with a clear statement about what is expected to happen next. It takes practice to summarize well, but it is a skill well worth developing.

Many people feel that being a chairman means opening the meeting and stopping rows. There is much more to it than that. Prior to the meeting, a chairman should consult with the secretary regarding the agenda, ensure that all interested parties have been notified, assess the level of interest and the potential for divisiveness for each item, and allot time to each item, based on decisions required and number of people attending.

During the meeting, the chairman must focus on the decisions required of the meeting, ensure that all participants are accorded adequate time, decide when to end debate on each topic, use appropriate questions to elucidate information or re-direct discussion, listen carefully to all contributions, and clearly summarize proceedings with an emphasis on decisions taken and future plans.

The above are all key ingredients for a fruitful meeting. A tactful but assertive chairman will facilitate an effective meeting, and that’s what everyone wants.

<< back

Meeting Resources
Free online
scheduling tool
Plan meetings the easy way!
Try our innovative meeting scheduler!
We Recommend:

cover
Robert's Rules in
Plain English

cover
201 IceBreakers

Facilitator's Version:
Perfect for Facilitators
201 IceBreakers
Ring bound edition

corporate minutes
A legal guide to corporate
housekeeping, forms, etc...

Sponsored Sites:
»Online Invitations

 MeetingWizard.com 2001-2013 All rights reserved.